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PAY RESEARCH BUREAU (under the aegis of the Prime Minister's Office)
PAY RESEARCH BUREAU>Central Tender Board

Central Tender Board


12.1 The Central Tender Board is responsible for the procurement of goods, services and works for public bodies, for which the contract value exceeds a prescribed amount.


12.2 The main functions of the Board are to establish appropriate tender procedures and ensure compliance therewith; vet tender documents; invite tenders locally or internationally; receive, open, examine and evaluate tenders and approve the award of contracts.

12.3 The Central Tender Board has seven full time and three part time members. Other staff comprises the Secretary, Deputy Secretary and Assistant Secretary as well as officers of the Finance and Purchasing and Supply Cadres and of the General Services.

12.4 Procurement function occupies a very important place among the activities of the organisation and there is need for more officers with experience to check in detail whether all public procurement procedures have been properly followed and evaluation of bids carried out. The structure needs to be reinforced to ensure that the public sector is obtaining value for money spent in the procurement of goods, works and services. We are, therefore, providing for a new Procurement Cadre to cater for the technicalities in the scrutiny of recommendations concerning procurement of goods, works and services.
Procurement Officer (New Grade)

Recommendation 1

12.5 We recommend the creation of a grade of Procurement Officer to be appointed by selection from among serving officers in the grades of Assistant Finance Officer, Executive Officer and Purchasing and Supply Officer reckoning at least four years’ service in a substantive capacity.

12.6 Incumbent would be required to, inter alia, scrutinise the recommendation for award of contract made by Ministries/Departments and ensure that procedures have been properly followed and value for money obtained; ensure that the recommended bid complies with tender specification laid down in the tender documents, open and register the bids and compile list of bids received and transmit same to the client Ministry/Department.
Senior Procurement Officer (New Grade)

Recommendation 2

12.7 We also recommend the creation of a grade of Senior Procurement Officer to be appointed by promotion on the basis of merit and experience from Procurement Officers reckoning at least two years’ service in a substantive capacity.

12.8 Incumbent would be responsible to ensure that the concept of value for money is followed by Ministry/Department in their recommendations, ensure that local purchases are not effected on a piecemeal basis in order to avoid the Central Tender Board and that evaluation of bids received has been properly carried out; examine projects and prepare/scrutinise tender documents for specialised, expensive equipment and for works.
Assistant Secretary, Central Tender Board

12.9 The Assistant Secretary, Central Tender Board supervises the work of subordinate staff in the scrutiny of tender documents and reports thereon prior to their submission to the Board, assists in the preparation of tender documents incorporating specifications and conditions relating to projects and issue of tender documents. To reflect the nature of the duties being performed, we are restyling the grade.

Recommendation 3

12.10 We recommend that the grade of Assistant Secretary, Central Tender Board be restyled Principal Procurement Officer. In future, appointment to the grade should be by promotion from the Senior Procurement Officer on the basis of merit and experience.

12.11 We further recommend that appointment to the grade of Deputy Secretary should be promotional from officers in the grade of Principal Procurement Officer.

CENTRAL TENDER BOARD

SALARY SCHEDULE

Salary Code
Salary Scale and Grade
01 68 75
Rs 32000 x 1000 - 39000
Secretary, Central Tender Board
01 59 67
Rs 24000 x 800 - 28000 x 1000 - 31000
Deputy Secretary, Central Tender Board
01 52 59
Rs 18800 x 600 - 20000 x 800 - 24000
Principal Procurement Officer
formerly Assistant Secretary, Central Tender Board
01 47 54
Rs 16000 x 500 - 17000 x 600 - 20000
Senior Procurement Officer (New Grade)
01 40 50
Rs 13000 x 400 - 15000 x 500 - 17000 x 600 - 17600
Procurement Officer (New Grade)
24 11 32
Rs 6125 x 150 - 7325 x 175 - 8200 x 200 - 9000 x 250 - 10000
Driver